Your 3 to 20 rentals, in one place

Tenants submit repair requests with photos from their portal. You triage, assign to a contractor, track progress, and close the loop, all from your dashboard.

• Tenant-submitted with photos
• Assign directly to a contractor
• Status from open to complete

Paste a tenant request and let the AI classify it, summarize it in one line, and suggest the best vendor from your directory. You stay in control of the final call.

• Category + urgency badges
• Plain-language summary
• Vendor suggestion from your own directory

Save the plumber, electrician, and handyman you actually like. Track their rate, last-used date, and contact details so the AI can recommend them on the next repair.

• Categorize by trade
• Rate + contact details
• Last-used-at to spot favorites

Powered by Stripe Connect. Funds go directly to your connected bank account on the same schedule as Stripe. No middleman holding your rent.

• Card and ACH payments
• Direct deposit to your bank
• Receipts + history built in

Watch which tenants opted into autopay and review upcoming charges. A tenant is never charged twice for the same month, even if a run has to be retried.

• Per-tenant autopay status
• Upcoming charges view
• Never charged twice

Define a per-property policy: grace days, flat fee or percent, optional cap. Each morning the system finds overdue rent and applies the fee: once, on schedule, with a clear audit trail.

• Per-property policies
• Flat or percent + optional cap
• Applied once, never twice

Download a rent roll, late payments, vacancy, a maintenance summary, a per-property income statement with the expenses you log, Schedule E, and a 1099-NEC vendor summary, each as a CSV for your accountant or tax prep.

• Income statement per property, with your logged expenses
• Schedule E and 1099-NEC summaries
• CSV files for your accountant

Generate a per-property apply link. Prospects fill out a full application and can pay an application fee online. You record the results from your own screening company beside each application, and a decline based on credit sends the adverse-action notice for you. Prop Archive doesn't run credit or background checks itself.

• Per-property public apply link
• Optional application fee, paid through Stripe
• Adverse-action notice emailed for you

Paste a lease and Prop Archive pulls out the rent amount, start and end dates, security deposit, and key clauses. Confirm or edit each one, and the lease end date can flow into your expiration tracker.

• Every key term in its own field
• Shows how sure it is about each term
• One click to track the lease end date

Walk a unit room by room and record each item's condition, notes, and photos. Photos can be combined into one PDF on the inspection, so the move-in record is there when the tenant moves out.

• Move-in, move-out, and annual
• Condition, notes, and photos per item
• Photos combined into a PDF

Pick from nineteen templates, among them notices of entry, rent adjustment, and late rent, lease agreements and addenda, inspection reports, and financial forms. Choose a property and tenant and their details fill in; type what isn't on file, then download the PDF. Templates are general guidance, not legal advice.

• Notices, leases, inspection reports, and financial forms
• Property and tenant details filled in for you
• Download as a PDF to print or send

Each property gets its own calendar, visible to your team. Tag events as inspection, showing, lease signing, maintenance, or payment-due so the right people see what's coming up.

• Seven event types
• All-day or timed events
• Editable by you and team managers

Share the same dashboard with anyone you trust. Managers can edit; viewers can read. They see your properties, documents, calendars, and messages, without you handing over your password.

• Roles: manager or viewer
• Same data, separate logins
• Revoke access anytime

Jot down quirks, vendor preferences, or reminders for next year. Notes stay private to the workspace owner and team, never visible to tenants or contractors.

• Per-property private notes
• Workspace-only visibility
• Searchable alongside documents

Documents are encrypted in cloud storage and access is scoped per user. Email verification, secure sessions, and role-based access keep tenant and financial data where it belongs.

• Encrypted document storage
• Email-verified accounts
• Strict per-user data isolation

Sign in with your verified email and password. When a sign-in needs confirming, Prop Archive emails you a one-time code, and you can choose to stay signed in on your own device.

• Email + password with verification
• One-time sign-in code by email
• Remember-me sessions