For landlords still on paper

    Get the filing cabinet into one place

    Upload a lease, receipt or policy as a PDF or an image, and it is filed under its property, where a search finds it.

    Book a 15-minute demo

    Free during the beta. No card.

    or

    Maya3 to 6 properties

    A few rentals alongside a day job

    Drawn examples, not customers

    One workspace instead of

    • The filing cabinet
    • A shoebox of receipts
    • Photocopies
    • Sticky-note reminders
    • The paper calendar

    Every lease is on paper, in one cabinet

    Every lease, receipt and policy sits under its property, not in a drawer.

    • Drop a PDF, it files itself, shown with sample data: Drop in a lease PDF, and it files itself under the right property.

      Drop a PDF, it files itself

      Anything it can't match waits in your inbox for you to place.

    You can't find the lease in a dispute

    Once a lease is in Prop Archive, a search finds it. Paste its text into the lease reader to pull out the terms.

    • Read a lease, shown with sample data: Paste in a lease, and AI pulls out the rent, dates, deposit, and late fees for you to check.

      Read a lease

      Confirm the terms, and the end date can go straight onto your reminders.

    The insurance lapsed, and a letter told you

    Give a policy, license or inspection its expiry date. Prop Archive emails you a reminder as many days ahead as you choose.

    • Morning triage, shown with sample data: Prop Archive puts all of it in one calm workspace. Open the dashboard, and it checks late rent, open repairs, expiring documents, and leases ending soon.

      Morning triage

      Expiring documents show on your dashboard, beside late payments and open repairs.

    Questions

    Not ready for a call?

    Or see your paperwork gaps in about two minutes: Take the paperwork check

    If you can attach a file to an email, you can add a document here. It works in your phone's browser with nothing to install, and on a 15-minute demo Theo, the founder, will walk you through it.

    Keep any your lawyer or accountant wants. The files are stored in Google Cloud Storage, not on your phone, so a lost phone or a flooded basement doesn't take them with it.

    The subscription is free while Prop Archive is in beta, and joining never asks for a card. Payments made online carry a platform fee, taken from the payout: 2.5% of rent (1% with autopay) and 2.5% of application fees. In return for the free subscription, you give feedback when we ask, and features may change while we build. Beta members in good standing when Prop Archive publicly launches get 6 months of the standard plan free from launch; we'll tell you before it ends, and staying on after that needs a paid subscription. The subscription is one flat monthly rate for the whole portfolio, not per-unit pricing. Questions? Email theo@proparchive.biz, or ask on the 15-minute call.

    No. Neither the demo nor your beta account asks for a card, and the subscription is free while the beta runs.

    Yes. It's encrypted, backed up, and only accessible to you and the people you invite. It is never sold, and it is shared only with the providers named in our Privacy Policy.

    Yes. You can download any document you've stored, whenever you like, and you can delete your account from Settings. There's no one-click export of everything at once yet.
    Theo Young, who built Prop Archive

    Talk to Theo

    He built Prop Archive, and he answers his own email.

    Not good with computers? Theo walks you through it.

    Book a 15-minute demo

    or

    Free during the beta. No card.

    484-343-1306theo@proparchive.biz