For small property managers

The paper trail for every property you manage

Each property's documents, repairs and contractor quotes in one place, with your assistant let in by role.

Book a 15-minute demo

Free during the beta. No card.

Denise15 to 20 properties

Compliance paperwork across every building

Drawn examples, not customers

One workspace instead of

The shared inbox
Contractor texts
Quote PDFs
A shared drive
The repair notebook

An owner asks for last year's inspection

Leases, inspection reports, insurance certificates and receipts are filed under their property, so the one an owner wants is a search away.

Drop a PDF, it files itself, shown with sample data: Drop in a lease PDF, and it files itself under the right property.
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Prop ArchiveWorkspace
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Documents
Everything in its place. Add, find, and track your files.
Add a document
Take a photo
Capture with your camera
Drag & drop here
PDF, JPG, PNG up to 50 MB
Choose from device
Standard file picker
Recent captures
Lease-412-Oak-St-Unit-2.pdfJust now · 412 Oak St → Legal & Contracts · Searchable
Legal & Contracts
Filed
Insurance-policy.pdfMaple Court Duplex → Insurance
Inspection-18-Harbor-Ln.pdf · 18 Harbor Ln → Inspections
Inbox
Nothing waiting to be filed.
Expiring soon
1 document coming due
Filed 1 document under 412 Oak St → Legal & Contracts
Drop a PDF, it files itself
Anything it can't match waits in your inbox for you to place.

Nobody can say which repairs are still open

Tenants report repairs in their own portal, so every request is on record for your whole team.

AI maintenance triage, shown with sample data: When a tenant reports a repair, AI triage suggests the urgency and the right vendor from your own list.
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Prop ArchiveWorkspace
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412 Oak St
Philadelphia, PA · Maintenance
TenantsUnitsDocumentsMaintenanceFinancials
Total
2
Open
1
In progress
1
Completed
0
Kitchen sink leaking under the cabinet
Water is pooling beneath the sink when it runs.
Medium
Submitted
Unit 2 · Maria Lopez · 2 hours ago
Vendor directory
Your people for this property
Delaware Valley PlumbingPlumbing
Keystone HandymanGeneral repairs
Bright Spark ElectricElectrical
Hallway light fixture· Bright Spark Electric
Assigned
AI Triage Result
Plumbing
high
Summary
Active leak under the kitchen sink with water pooling in the cabinet. Shut off the supply valve and get a plumber out within 24 hours to prevent cabinet and subfloor damage.
Suggested vendor
Delaware Valley Plumbing
AI maintenance triage
A tenant's request comes back with a category, an urgency and a vendor from your own list.

What it doesn't do yet

No owner statements and no owner portal.
No trust accounting. It isn't accounting software; reports cover income and expenses.
No built-in tenant screening. You record results from your own screening company.
No listing syndication. It drafts a vacancy listing for you to paste into the sites you use.
Team access covers the whole workspace. You can't yet limit a person to certain properties or owners.

Questions

Not ready for a call?

Or see your paperwork gaps in about two minutes: Take the paperwork check

Yes. A viewer can open every property's files but change nothing. Limiting someone to certain properties or owners isn't available yet, so anyone you invite sees every property in your workspace.

Not yet. There is no owner portal or owner statement. You could invite an owner as a viewer, but they would see every property in your workspace, so for now you send an owner their documents and CSV reports instead.

The subscription is free while Prop Archive is in beta, and joining never asks for a card. Payments made online carry a platform fee, taken from the payout: 2.5% of rent (1% with autopay) and 2.5% of application fees. In return for the free subscription, you give feedback when we ask, and features may change while we build. Beta members in good standing when Prop Archive publicly launches get 6 months of the standard plan free from launch; we'll tell you before it ends, and staying on after that needs a paid subscription. The subscription is one flat monthly rate for the whole portfolio, not per-unit pricing. Questions? Email theo@proparchive.biz, or ask on the 15-minute call.

No. Neither the demo nor your beta account asks for a card, and the subscription is free while the beta runs.

Yes. It's encrypted, backed up, and only accessible to you and the people you invite. It is never sold, and it is shared only with the providers named in our Privacy Policy.

Yes. You can download any document you've stored, whenever you like, and you can delete your account from Settings. There's no one-click export of everything at once yet.